Privacy Policy for Pine Bush Bible Camp

Last Updated: 9.26.2026

Pine Bush Bible Camp (“PBBC,” “we,” “us,” or “our”) is a 501(c)(3) non-profit organization. We respect your privacy and are committed to protecting the personal information of our campers, parents, staff, donors, and website visitors.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (www.pbbc.org), register for camp, make a donation, purchase merchandise, or apply for a staff position.

1. Information We Collect

We collect information that you voluntarily provide to us when interacting with our website and services. This includes:

Contact Information: Name, email address, phone number, and physical address when you fill out our contact form, request information, or create a Parent Dashboard account.
Camper Registration Data: When enrolling a child for Youth & Kids Camp or Teen Camp, we collect the camper’s name, age, birth date, gender, and emergency contact information.
Medical & Health Information: As required by New York State and the Orange County Department of Health, we collect camper health history, insurance information, and immunization records to ensure the safety of our campers.
Financial & Payment Information: When you pay camp registration fees, make a donation, or buy items from our online shop, we collect payment information. (Note: Credit card details are typically processed directly by our secure, third-party payment processors and are not stored on PBBC servers).
E-Commerce Data: For purchases made in our print-on-demand shop, we collect shipping and billing addresses to fulfill your order.
Staff Application Data: If you apply for a staff position, we collect information regarding your employment history, references, and background check authorizations.
Automatically Collected Data: Like most websites, we may automatically collect certain information about your device and usage, such as your IP address, browser type, operating system, and browsing behavior on our site through the use of cookies.

2. How We Use Your Information

We use the information we collect for the following purposes:

To process camp enrollments and manage your Parent Dashboard.
To ensure the health and safety of campers, and to provide medical care via our on-hand qualified nurse if necessary.
To fulfill merchandise orders from our shop and process donations.
To communicate with you regarding camp sessions, packing lists, check-in times, and updates.
To respond to inquiries submitted through our “Contact Us” form.
To evaluate applicants for camp staff and volunteer positions.
To comply with state and local legal requirements (such as Dept. of Health mandates).
To improve our website functionality and user experience.

3. How We Share Your Information

Pine Bush Bible Camp does not sell, rent, or trade your personal information. We only share your information in the following circumstances:

Medical & Legal Compliance: We are required to submit immunization records to the Orange County Department of Health. We may also share information with medical professionals in the event of an emergency.
Service Providers: We share data with trusted third-party vendors who assist us in operating our website and camp. This includes payment processors (who handle your credit card transactions + processing fees), our print-on-demand merchandise partner, and camp registration software providers.
Legal Obligations: We may disclose your information if required by law, subpoena, or to protect the rights, property, and safety of PBBC, our campers, or others.

4. Children’s Privacy (COPPA Compliance)

While our camps are designed for children and teens ages 6 to 17, our website is intended for use by parents and legal guardians. We do not knowingly collect personal information directly from children under the age of 13 online. All camper information, including medical and personal details, must be submitted by a parent or legal guardian through our enrollment portal. If we learn that we have collected personal information directly from a child without parental consent, we will delete that information immediately.

5. Data Security

We implement reasonable administrative, technical, and physical security measures to protect your personal information—especially sensitive medical and financial data—from unauthorized access, alteration, disclosure, or destruction. However, please be aware that no data transmission over the internet or method of electronic storage is 100% secure.

6. Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to enhance your browsing experience, remember your login details for the Parent/Staff Dashboards, and analyze site traffic. You can choose to disable cookies through your web browser settings, but doing so may affect your ability to use certain features of our site (such as the enrollment portal or online shop).

7. Your Rights and Choices

Account Access: You may review, update, or correct your family’s information at any time by logging into your Parent Dashboard.
Opt-Out: You may opt out of receiving promotional emails from us by following the unsubscribe instructions included in those emails. You will, however, continue to receive essential administrative emails regarding your child’s camp registration.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will post the revised policy on this page and update the “Last Updated” date at the top.

9. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your data, please contact us at:

Pine Bush Bible Camp Address: 76 Bible Camp Rd, Bloomingburg, NY 12721 Phone: 845-361-1871 Email:office@pbbc.org